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label your gear
by: Matt
posted on Wednesday, April 02, 2008 in Photographers  Matt Adcock  Sol Tamargo
I was unloading batteries today after a recent shoot. We stage all of our gear on a table as we pull old batteries out and put new ones in. I looked down at our equipment pile and got to thinking about a Flashflavor post. Since ALL our gear is mixed up, how the heck do we know whose is what? Once you start to build a nice equipment inventory, its about darn time that it get cataloged or labeled so you know what ya got! We are a studio with 4 maybe 5 shooters at a given time. It is crucial to us that we have our ducks lined up in a row! Yeah, a Sb-28 is just the same as the next one but I have found that ALL my equipment seems to come to life and we experience problems with our gear at almost every wedding. How do you identify the problem what it is happening to? For at least 4 years, I worked with a pile of gear in and out of bags. When I found my wife, Sol Tamargo, I knew that something had to change. After the 2nd time of "hey, you got my batteries" or "do you have my pocket wizard, I've only got 2 and I should have 3" or whatever.. I was SICK of that. If you label your gear, you will actually know what is yours... novel thought eh? Ok, lets say that you are a 1 man / woman show and you know exactly what gear you have and therefore there is no need to label anything... Sounds like my thought train for my first 4 years. Guess what? Your WRONG! Why? Everything we use BREAKS at one point or another. Especially in the world of pocket wizards.. I have pulled my hair out a time or two switching cables, changing receiver units, checking batteries...when something fails, its important to identify it and move on. We have experienced MAJOR problems with the Pocketwizard system specifically. The short PC cords are poorly made for our work environment. With tugs, pulls, and catches, these things fail.. oops, there goes another $20 to buy a new one. So we started labeling our PC cords... Yep, i have them all labeled. If we have problems with one on assignment, I pull it out of operation, make a mental note of the cord's labeled number, tuck it away in a special place, and switch to a backup. This kind of mindset works with ALL your gear. We have tons of slave flash units. Flash tubes go out (afterall, the SB-28 has been discontinued for years). PC posts break, zoom heads go out, flashes get thrown in the ocean...heck, a plethora of problems greet you at every wedding. Its about dang time that you can identify your problem unit, put it aside, and address it later in the shop if necessary. Ok, I hope your getting the point. Check out these photo examples of my gear pile and their labels. I purchased my label maker for $29 at a local office store... you can too :) LABEL IT. ff_003.jpg WE even label our rechargeable batteries. These things have a life expectancy so at some point, they will fail. We recommend that you put a few different color rings around them when you buy them new, make a note somewhere citing the date when those colored batteries were purchased. It helps if you can identify which photographer gets which batteries... Also, I've included our trusty labeler in the lower left, next to a few of our batteries :) ff_005.jpg You can see that we actually label our gear with the first initial of the photographer who owns that particular unit. Everything has a label, lenses, camera bodies and tripods! Give this a try :) Hope this helps? Cheers! mateo
13 comments for "label your gear"
Paul says

Been labeling for years.. works great when you work with your spouse and you "baby" your gear. I found a really small label maker for putting the date and a number for the set on my batteries. That way I know how long they have lasted an what timefranme to expect the others like it to go.
April 07th, 2008 12:41 pm
Clayton says

Can't wait til the next post... This site is addictive, I'll check it daily hoping for the next post!
April 07th, 2008 10:53 am

In another life, I was a rock climbing bum hangin' and living with a bunch of other climbing bums all over the country. This lifestyle doesn't lend itself to having much money very often and means that any thing spent on gear was much coveted. For a climbing trip, we would always combine gear. Labeling was always necessary as many of us had the exact piece of gear. Everyone had their own unique color combination (except black which meant it was dead). Additionally, we would use a small strip of reflective 3M tape on everything as we were often getting back to base camp in the dark and would risk leaving something behind - a simple wave of a headlamp would light everything up in the dark. I've done this with my wedding gear too - Makes finding everything very easy! Great post! ChristopherDavid
April 05th, 2008 1:47 pm

Clayton, Isn't marriage the best thing in the world, now you have someone to take care of you and all your stuff... of course except when it breaks, then it's yours again to fix it... :) I just love the system!!!
April 04th, 2008 2:08 am
matt says

my good buddy Mark Adams does get some props. A bit back he was pointing me the way to his Canon 5d, on the back he labeled his name. I thought he had a winning concept. I went a little anal with some labels :) cheers & hope it helps you stay a bit more organized. mateo
April 03rd, 2008 10:08 pm

This is one of those posts that makes you snack yourself - hello?!? Why have we all not thought to log our gear? I even found myself trying to decifer old from new based on scratches and faded wording... Crazy. Awesome system that I will have to snag! BTW, Matt - I would be so stoked to shoot with you! (I'll make sure my gear is labeled! haha). I'm getting in touch THIS WEEK!
April 03rd, 2008 9:08 pm
Clayton says

I updated the website link is you guys wanna see what you taught me as well. I hope you enjoy!
April 03rd, 2008 10:40 am
Clayton says

And you are so right Sol, Thats how it is for real. As soon as I got marrreid, somehow my wife took my sports car and now I'm stuck driving a 94 Integra P.O.S. that barely makes it to work. God bless her little heart though right? At least she looks better driving it than I do!
April 03rd, 2008 5:26 am
Clayton says

Wow dude! If you ever need to loose some pocket wizards let me know :) Just joking with you. Fortunately I am the only photography in Germany within a five mile radius.
April 03rd, 2008 5:22 am

A "wife" and business partner as I am, might say to the husband" :"What's yours is mine, and what is mine, you can borrow".. So now we are sure that ALL MY stuff , has my initials or the "borrower" initials... haha!!!, so he can take care of having it fix when necessary... isn't wonderful??!! I have to credit for this idea to Mark Adams... :D
April 03rd, 2008 2:46 am
Verent says

Great advice. I never really figured out the need for it until I started shooting with other photographers. Very valuable when you do though. Despite knowing I should, I have yet to actually label everything though. Maybe tonight will be the night....
April 03rd, 2008 12:19 am

I just shot a wedding for the first time with another photographer, and man would this have been helpful. It's a lot easier to keep track of where stuff is if you are the only person touching that stuff. Add another person into the mix and equipment ended up all over the place.
April 02nd, 2008 4:53 pm
Bryan says

What a great simple idea! Don't know why I haven't thought of it before.
April 02nd, 2008 3:31 pm
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